SubComply emails your subs for their certificates, reads the expiry dates and coverage, chases renewals at 30/14/7 days, and shows one board of who's cleared to work today. You stop chasing paper. The board stays green.
| Subcontractor | GL | WC | Status |
|---|---|---|---|
| Meridian Electric | 11/26 | 03/27 | CLEARED |
| Toro Plumbing | 14 DAYS | 01/27 | CHASING |
| Apex Framing | EXPIRED | 12/26 | BLOCKED AT GATE |
= 0–25 chase-and-verify cycles a month, every month, on different renewal dates. That's $0–$375/mo of labor at even $15/hr — before one uninsured incident transfers the liability to you.
Three steps. Your subs never create an account, and the chasing happens while you're on site.
Yes, the master spreadsheet. I do the import with you in week one — white-glove, no IT project — and every sub gets a plain upload link by email.
Certificates come in through the link — no login, no app. SubComply reads the expiry dates and coverage. Expiring cert? Automatic emails at 30/14/7 days, escalated to you only when a sub goes dark.
Red, amber, green per sub per project. "Who's cleared for the gate today?" is one glance. Audits and owner requests are a one-click export — with the full chase log attached.
White-glove onboarding · 30-day full-refund guarantee · your rate locked in writing for 12 months.
The founding pilot is built for GCs with 10–100 employees running 15+ subs. If that's not you, the next screen says so plainly, I don't take your deposit, and nobody "circles back."
Excel stores rows for free. It doesn't email a sub three times about an expiring WC cert or tell you at 7am which subs are cleared for the gate. If your process genuinely works — certs current, nobody blocked from site — keep the spreadsheet, seriously. SubComply is for GCs where the spreadsheet exists and subs still show up with expired certs. If you try it and disagree, leaving is 30 seconds and your data comes with you.
One COI takes 20 minutes. Forty subs with GL, WC, auto, and umbrella on different renewal dates is 15–25 chase-and-verify cycles a month — every month, forever, and it scales with every job you win. Discipline fixes this week. Volume breaks it next month. The question isn't whether you can chase certs; it's whether chasing certs is the best use of your Friday.
Don't take my word for anything — take the parts you can verify. The price is on this page ($149/mo, no "book a demo to see pricing"). The deposit is $99 and refundable with one email, even 30 days in, no questions. There's no annual contract. Price changes require 60 days' notice. And I'll say the quiet part: I'm building this now, with the founding cohort — that's why the deposit refunds automatically if I don't start your onboarding by September 30. If it's vaporware, you lose nothing and get to say you called it.
Good — you already pay for the chasing, so the math is easy. A VA chasing 40 subs spends roughly 15–25 hours a month on emails, follow-ups, and spreadsheet updates: $120–$375/month, and the chasing stops when the VA is sick, quits, or is doing invoicing. Software doesn't forget the third follow-up, and it keeps an audit trail of every chase — the thing you want when a claim lands. Many GCs keep the VA for judgment work and let software do the nagging.
Three honest answers. (a) The $39–79 tools are mostly storage and reminders — you still do the chasing. SubComply is priced against the labor: 15–25 hours/month of chasing at even $15/hr is $225–$375. (b) The price-hike playbook needs an annual contract and opaque pricing; there's neither here — price on this page, locked 12 months, 60 days' notice, cancel anytime. (c) Sub-side: your subs upload through a plain link — no account, no portal — and the emails carry your company name, because it is your office chasing them. Just automated.
That's the expensive one. At pilot start, the board reads and tracks expiry dates and coverage on every cert. Endorsement verification — additional insured, waiver of subrogation, checked against each project's requirements — is the first thing built during the pilot, and founding partners get it first. That's the honest state of it, and it's exactly why I want working GCs in the room while it's built. Either way: we're software, not your broker or lawyer — we flag, you and your broker decide.
US GCs first — the pilot reads US ACORD certificates. Canadian GCs: WSIB/WCB clearance tracking is on the roadmap, and I won't take your deposit before the product actually serves you. Run the fit check, note Canada in the "depends" field, and you'll be first to hear.